Golden Tulip De Beyaerd, Netherlands

Buses will be arranged on arrival and departure day from Amsterdam Schiphol airport and from Nunspeet trainstation.

The coaches will have a sign in the window indicating  “ESF Research Conferences” for easy recognition.

Amsterdam Schiphol Airport departure point
Will be soon communicated.

Nunspeet Railway station departure point
Will be soon communicated.

By air

We recommend flying to Amsterdam Schiphol Airport.
Group transportation will be provided on arrival day to the hotel and on departure day to the airport. Information available on the conference website.

By rail

We recommend travelling to Nunspeet trainstation. Click here to have more information: Dutch Railways.Group transportation will be provided on arrival day to the hotel and on departure day to the airport. If you will not be able to take the gropu transportation the hotel offers a shuttle from 8 am to 5 pm from Monday to Saturday. To arrange your schuttle pick-up contact the front office. Telephone: +31 (0) 341 451541

By bus

Information will be soon available.

By taxi

Taxi prices to Golden Tulip de Beyaerd for 1 – 4 persons (approx. times):  

Accommodation
All participants will be accommodated at the Golden Tulip de Beyaerd.

Please note that single accommodation can only be guaranteed to invited speakers. All other participants will have to share a twin room. In case single rooms would become available they will be attributed on a “first come, first served” basis. Only the TWIN conference fee should be paid to the ESF when registering. The supplement for single should be paid to the hotel. Should you wish to be put on waiting list for single accommodation, please send an email to the conference officer.

Meals
There is a full breakfast buffet. Water and fruit juice and are served at lunch plus 2 alcoholic beverages per person are served at dinner.  Additional beverages are at the participants’ own expense.  Meal times are shown in the final conference programme.

Conference room
The meeting-room is equipped with a data projector, an overhead projector and a projection screen.  

Please note that speakers and participants making an oral presentation (invited lecture and/or short talk) are kindly requested to bring their own laptop or their presentation on a memory stick. 

Short talks
There will be no short talks other than those listed on the final programme. The list of abstracts accepted for poster presentation is available on the conference website.  

Posters
Posters can be fixed with self-adhesive tape or pins onto poster panels. Recommended poster size is 100 cm high x 70 cm wide. Use letters and drawings that can be read from approximately 100 cm distance.

Communication
A telephone is available in each room. Photocopies and faxes may be made at and paid for at the hotel reception. Wireless internet access is available at no cost in all areas of the hotel. For extensive work or research via internet, conferees are kindly requested to bring their own laptop along.

Means of payment
The hotel accepts the following credit cards: Visa, Mastercard and Maestro. It is also possible to pay in cash.

The international dialing code to the Netherlands is +31. When calling within the Netherlands, a 0 must be inserted before the number to be dialed.

Electricity supply:230V, 50Hz
Time:GMT/UTC plus one hour
Weights & measures: metric
Currency: Euro

Upon arrival, participants should register with the ESF Conference Officer, sign the attendance list and collect their name badges and then check in at the hotel reception.

The conference officer will be present for the duration of the conference, taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.

The conference officer will be at the registration desk half an hour each morning before the meeting starts, during coffee breaks, and before and after each afternoon session.

Please confirm your attendance by filling in an online registration form accessible from the conference website.  

Conference fees must be paid by credit card (Visa, Mastercard and Eurocard) via the online registration form by the registration deadline. A 150 EUR supplement is added if full payment has not been received by the registration deadline.

Payments by bank transfer are accepted only in exceptional circumstances and will be subject to a 15 EUR supplement. Contact the Conference Officer for details.

Payments by cash and cheque are not accepted.

Should you need to cancel your participation, please contact the Conference Officer immediately. If notice of cancellation is received more than two weeks before the conference, all but EUR 100 will be reimbursed. No refund is possible if notice of cancellation is received less than two weeks before the conference.

Any expenses not covered by the conference fee (additional nights, beverages, telephone calls, etc.) must be paid directly to the conference venue during your stay.

Board & lodging for accompanying guests (in double room with conferee) must be booked with the conference secretary and paid directly to the venue. Please collect applicable guest fees directly from the venue.

Accompanying guests are not entitled to take part in any of the actual conference activities (attend talks in the conference room, coffee breaks, etc.). Conference facilities, such as access to the internet, are destined for the sole use of conferees.

All reimbursements will be made by post-conference bank transfers. If you have been granted a travel contribution, please provide your bank account details – including IBAN and BIC/SWIFT numbers – in the online registration form.

Photocopies of travel tickets must be returned to the ESF Research Conferences Unit within a maximum of one month after the conference. No reimbursement can otherwise be guaranteed.  

Itinerary, price and currency must clearly feature on any ticket. Where no price is indicated on the ticket, the corresponding invoice must be enclosed.

Travel costs may not be higher than:

• cheapest economy class air fare
• OR second class train fare
• OR bus fare from the participant’s place of work to the place of the event or may be the actual cost of travel, whichever is the lower.  

The following may NOT be considered as allowable travel costs and therefore may NOT be presented when claiming the travel contribution:

• taxi fares (in exceptional cases, taxi fares may be reimbursed)
• local travel in the city or locality of the event
• costs of health, life and luggage insurance.  

Use of a private/rented car is covered either on the basis of a 2nd class return train fare documented by a certified travel agent, or on actual mileage according to the ESF coefficient applicable at the time of travel.

Please check your passport and visa requirements with your travel agent BEFORE departure. If you need help to obtain your visa, please contact the ESF conference officer.

The European Science Foundation (ESF) does NOT provide insurance and do not take any responsibility for accidents or illnesses that might occur during the week or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check their health insurance requirements.

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