We coordinate and manage projects from planning to execution, amplifying their impact.

At ESF, we bring extensive expertise in coordinating and managing complex, multi-partner research initiatives, particularly those funded by the European Union (H2020, Horizon Europe). We support the full project lifecycle - from proposal development and planning to implementation and reporting - ensuring scientific excellence is matched by administrative efficiency.

Our involvement begins early. We collaborate with research teams to co-design project proposals, ensuring that work plans, deliverables, and timelines are realistic, coherent, and aligned with EU funding priorities. Once a project is approved, we help translate plans into actionable frameworks, offering clear governance structures and risk management strategies.

As specialists in EU-funded research programmes, we are well-versed in the financial, legal, and operational requirements of European Commission grants (H2020, Horizon Europe) and also apply this to other framework programmes at national level.

We take charge of financial planning, reporting, and budget monitoring, ensuring compliance and transparency at every step. Our support enables researchers to focus on their core scientific missions while we handle the administrative complexity.

During implementation, we provide robust coordination, managing communications, timelines, milestones, and performance indicators. We act as a reliable interface between project partners, the funding organisation, and other stakeholders, ensuring accountability and smooth delivery of results.

Our interdisciplinary team brings together expertise in science, policy, finance, and administration. With this collective knowledge, we help research projects achieve greater visibility, impact, and sustainability, both during their lifespan and beyond.

Through our project management and coordination services, ESF amplifies the success of research collaborations across Europe and contributes to building a stronger European Research Area.

• Planning and Coordination: We develop detailed project timelines, resource allocation, and milestones, and engage in risk identification, mitigation and management. We work with principles of Responsible Research and Innovation (RRI), focusing on anticipation, reflection, responsiveness and inclusion.
• Project Administration: We provide financial management and ensure that all project activities meet necessary legal and regulatory requirements, including compliance with funding conditions.
• Stakeholder Communication: We facilitate clear and consistent communication with project stakeholders for smooth collaboration throughout the project lifecycle. We also establish synergies with other projects, initiatives, and communities of practice, while maintaining a proactive relation with the European Commission.
• Ethics and Integrity: We assure adherence to the highest methodological, ethical, gender equality and data management standards throughout the project.
• Project Infrastructures: We provide a secure, user-friendly environment for collaboration, communication, information storage, data management, and planning.
• Monitoring and Evaluation: We track progress, assess outcomes systematically, and adjust strategies to maximise project impact, while managing potential risks and obstacles.