Recruitment process

Careers in Science Management, Science Administration and Support

The ESF works within the best practice guidelines of the European Charter of Researchers and Code of Conduct for the Recruitment of Researchers. These are designed to promote equal rights for individual researchers and to provide ‘Human Resources Excellence in Research’. The ESF Recruitment Process has thus been developed to ensure fairness and equity, and reflect the working conditions offered by the ESF.

Vacant positions are advertised on the ESF website and are open to both internal and external candidates. Application is made by sending an up-to-date CV plus cover letter in English to a dedicated e-mail address specified in the announcement. There is no application form or facility for on-line application. An automatic e-mail of acknowledgement is sent on receipt of each application.

Deadline for applications and the date of interview are shown on the Job Announcement (which is removed from the website on the date of deadline for applications) in order to facilitate availability of applicants. The date is set by the panel and cannot be changed.

All applications are read, and shortlisted candidates are invited for interview as soon as possible after the application deadline. As specified in the e-mail of acknowledgement, those applicants not contacted by the given interview date should consider that they have not been shortlisted.

The interview panel is chosen as appropriate to the position advertised. The interview will take at least one hour. There may be between one and three interviews, depending on the position involved. In compliance with its commitment to fairness, the ESF judges applicants according to criteria dictated by the Job Profile concerned; a formal pre-set questionnaire listing these criteria along with a grading matrix is used by the panel during the interview. Candidates will be advised of a decision date at the interview and an offer made to the selected candidate as soon as possible. Candidates interviewed but not selected will be advised individually shortly after.

Reasonable travel expenses to the interview will be reimbursed by the ESF on receipt of a completed Travel Claim Form (supplied at interview) and original receipts.

New staff members are welcomed through a comprehensive Induction and Mentoring Process, to introduce the organisation and its location, fellow colleagues and the ESF way of working.

Anyone wishing to send an unsolicited application should send CV and letter of motivation in English to the dedicated e-mail address jobs(at) Please do not contact members of staff directly.