Administrative Assistant

The principal mission of this position is to provide optimal administrative support to ESF scientific activities. The position will report to the Corporate Officer-Human Resources.

This position will involve:

  • Undertaking general administrative and clerical duties, including bulk mailings, and providing logistical on-site support for meetings as appropriate;
  • Making optimal and cost-effective travel arrangements as requested;
  • Entering and updating relevant data into ESF information systems, in compliance with ESF procedural rules;
  • Filing and archiving;
  • Undertaking other administrative and clerical duties as necessary at the request of the ESF Management.

The Administrative Assistant should demonstrate the following competencies:

  • Administrative/secretarial qualifications with 1 or 2 years’ experience, preferably in an international environment;
  • Knowledge of office procedures and of organisation of meetings and travel;
  • Good standard of spoken and written English as the working language;
    Working knowledge of MS Office systems (especially MS Word, Access, Excel, PowerPoint and Web tools). Knowledge of the Office 365 working environment will be an advantage.
  • Task-orientated and responsible and continuously improvement-minded with a willingness to develop further skills through appropriate training;
  • Good inter-personal and communication qualities within a multi-national context;
    Transparency in working and a team-orientated work ethic (both in terms of Unit and corporate working);
  • Good organisational skills and capacity to deliver on allocated tasks and respond in a timely manner to deadlines;
  • Commitment to “customer care” with colleagues throughout the organisation and to ensuring external customer satisfaction;
  • Ability to manage priorities;
  • Positive and constructive attitude.